CME Activity Approval Program
The Hanley Center for Health Leadership and Education is accredited by the Maine Medical Association to be a CME Provider. The mission of the Hanley Center CME program is to enhance the knowledge and skills of physicians and to assist health care providers in advancing in their chosen specialty while adapting to patient needs, changing markets, and products and coping with professional issues inherent to the ever-changing health care system.
The Hanley Center engages in joint providership with nonaccredited eligible organizations looking to offer CME for their educational activities. Any nonaccredited organization that would like to offer CME activities through the Hanley Center must review and sign a Joint Providership Agreement.
CME Activity Application Guides and ResourcesThe following resources provide information regarding CME activity approval and criteria and standards that must be met by all CME programs as well as tips for customizing evaluations and improving CME programs.
CME Rules, Regulations, and Activity Requirements
- Hanley Center Guide to the CME Activity Approval Process
- ACCME Standards for Integrity and Independence
- AMA PRA Booklet – 2017 Version
- CME Activity Application Checklist
- Hanley Center Activity Approval Fee Structure
- List of Desirable Physician Attributes
- Who Can Accept AMA PRA Category 1 Credits™?
- Statements for Joint Providers
- CME Activity Approval (2022) Video Recording and PDF of Slideshow
- 10 Things You May Not Have Known about AMA PRA Category 1 CreditsTM Video Session and PDF of Slideshow
- Using CME Statements Video Session and PDF of Slideshow
- Issuing Certificates Video Session and PDF of Slideshow
- Updates to the CME Activity Requirements (2023) Video Recording and PDF of Slideshow (includes information regarding CME Passport and the Physicians Claiming CME Spreadsheet)
- MMET Name Change Video Recording and PDF of Slideshow (2024)
Standards for Integrity and Independence
- Definition of Ineligible and Eligible Companies
- Standard 3 Flowchart
- Worksheet for the Identification and Mitigation of Relevant Financial Relationships
- Template and Examples for Relevant Financial Relationship Disclosures
- Tips and Tools for Implementing Standard 3 Video Session and PDF of Slideshow
- Disclosing Relevant Financial Relationships to Learners Video Session and PDF of Slideshow
- Commercial Support in Accredited Continuing Education Video Session and PDF of Slideshow
- Managing Ancillary Activities Video Session and PDF of Slideshow
Improving CME Processes
- CE Educator’s Toolkit
- Customizing the CME Evaluation Video Session and PDF of Slideshow
To apply for CME, the following documents should be submitted to Elizabeth Ciccarelli, the Director of Continuing Medical Education, at eciccarelli@mainephysicians.org at least two weeks prior to the activity date. More information regarding these documents and the CME activity approval process and requirements can be found in the Hanley Center Guide to the CME Activity Approval Process and a CME Activity Application Checklist can be used to ensure all required materials are submitted.
1. Joint Providership Agreement– to be submitted one time by an organization.
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- A check can be made out to the Hanley Center for Health Leadership and Education
- If a check does not accompany an application, an invoice will be sent and can be paid by credit card.
- A late fee will be imposed for any activity application submitted less than two weeks prior to the activity date.
3. CME Activity Application Form
4. CVs or Resumes or Bios for all presenters
Faculty Disclosure Form from ALL individuals in control of content (planners, speakers, content reviewers, facilitators, moderators, etc.)
6. Mitigation Form – If any individuals have relevant financial relationships
7. Hanley Center Commercial Support Letter of Agreement – If financial or in-kind commercial support from an ineligible company is being received
8. Promotional Materials – brochure, announcement, and/or agenda for the activity that includes:
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- Title, Date, Times
- Speakers
- AMA Credit Designation Statement
- Joint Providership Statement
- Opioid Prescribing Education Statement, if applicable
9. Evaluation – must ask learners about the changes they intend to make as a result of this activity.
10. CME Certificate Template
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- Individualized CME Certificate Template – for MDs and DOs only
- Certificate of Participation Template – for all other participants
For live activities and regularly scheduled series sessions, the following materials should be submitted to Elizabeth Ciccarelli at eciccarelli@mainephysicians.org
within 45 days:
2. Attendance List
3. Physicians Claiming CME Spreadsheet
4. Evaluations or Evaluation Summary
5. Proof of the Disclosure of the presence and/or absence of relevant financial relationships to learners
6. Commercial Support Materials – submit the following if commercial support was received from an ineligible company:
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- Commercial Support Tracker
- Proof of Disclosure of Commercial Support to learners
Enduring Materials are those resources that can be accessed at anytime by a learner. The website from which they are accessed must meet specific criteria. If enduring materials are created from the recording of a live activity, it must be approved for CME as both an enduring material and a live activity.
- Hanley Center Guide to the CME Activity Approval Process
- Enduring Material Activity Application Checklist
- Hanley Center Activity Approval Fee Structure
Enduring Materials must submit a PDF copy of the landing page or provide a link to the landing page from which learners will access the material. The Landing Page must meet the following requirements:
- Be free from advertisements
- Provide instructions to learners on how to access the material and how to earn credits
- Include the Joint Providership Statement, AMA Credit Designation Statement, and Opioid Prescribing Education Statement (if applicable)
- Include the Disclosure to Learners
- Have Bibliographic Resources for learners
Post-CME Activity Materials for enduring materials are submitted on a quarterly basis in January, April, July, and October for the previous 3 months. The following materials should be sent to Elizabeth Ciccarelli at eciccarelli@mainephysicians.org:
1. Quarterly Enduring Material Report Form
2. Evaluations or Evaluation Summary
3. List of Learners who completed the enduring material
4. Physicians Claiming CME Spreadsheet
As an Accredited CME Provider, the Hanley Center can approve activities for Maintenance of Certification (MOC) for the following Specialty Boards:
- American Board of Anesthesiology
- American Board of Internal Medicine
- American Board of Orthopaedic Surgery
- American Board of Otolaryngology – Head and Neck Surgery
- American Board of Pathology
- American Board of Pediatrics
- American Board of Surgery
- American Board of Thoracic Surgery
To offer MOC with a CME Activity, additional requirements must be met and a CME with MOC Activity Application Form must be submitted in place of the CME Activity Application.
- Hanley Center Guide to the CME with MOC Application
- ACCME CME with MOC Program Guide
- CME with MOC Activity Application Form
To report MOC, the date of birth (MM/DD) and Board ID number must be collected from participating physicians.
The Hanley Center offers Faculty Development Credit for physicians for the learning that occurs from the preparation of a live, original CME presentation. View the following guide to learn more and submit the Faculty Development Credit Application to apply for this credit.
- Hanley Center Guide to Faculty Development Credit
- Faculty Development Credit Application
- Faculty Development Credit Video Session and PDF of Slideshow
CME Passport is a free centralized web application where physicians can create a personalized account to view and generate transcripts of their reported CME credits and search for CME activities.
The Hanley Center is able to report credits for physicians participating in CME Activities approved by the Hanley Center and who grant permission to do so. All Joint Providers are required to request this permission from their learners on the evaluation form or through a consent form.
The CME Passport Flyer can be distributed to learners to provide more information regarding this application.
A CME Provider Passport Mark can be included on promotional and educational materials intended for learners.
A complete description of the activity approval process and requirements can be found in the Hanley Center Guide to the CME Activity Approval Process.
If you have additional questions about Joint Providership, the activity approval process, or materials to submit, contact Elizabeth Ciccarelli, the Director of Continuing Medical Education at eciccarelli@mainephysicians.org.