CME Activity Approval Program

The Hanley Center for Health Leadership and Education is accredited by the Maine Medical Association to be a CME Provider. The mission of the Hanley Center CME program is to enhance the knowledge and skills of physicians and to assist health care providers in advancing in their chosen specialty while adapting to patient needs, changing markets, and products and coping with professional issues inherent to the ever-changing health care system.

The Hanley Center engages in joint providership with nonaccredited eligible organizations looking to offer CME for their educational activities. Any nonaccredited organization that would like to offer CME activities through the Hanley Center must review and sign a Joint Providership Agreement.

CME Activity Application Guides and Resources

The following resources provide information regarding CME activity approval and criteria and standards that must be met by all CME programs as well as tips for customizing evaluations and improving CME programs.

CME Rules, Regulations, and Activity Requirements

Standards for Integrity and Independence

Improving CME Processes

CME Activity Application

To apply for CME, the following documents should be submitted to Elizabeth Ciccarelli, the Director of Continuing Medical Education, at eciccarelli@mainephysicians.org at least two weeks prior to the activity date.  More information regarding these documents and the CME activity approval process and requirements can be found in the Hanley Center Guide to the CME Activity Approval Process and a CME Activity Application Checklist can be used to ensure all required materials are submitted.

1. Joint Providership Agreement– to be submitted one time by an organization.

2.  Activity Approval Fee

    • A check can be made out to the Hanley Center for Health Leadership and Education
    • If a check does not accompany an application, an invoice will be sent and can be paid by credit card.
    • A late fee will be imposed for any activity application submitted less than two weeks prior to the activity date.

3. CME Activity Application Form

4. CVs or Resumes or Bios for all presenters

5. Faculty Disclosure Form from ALL individuals in control of content (planners, speakers, content reviewers, facilitators, moderators, etc.)

6. Mitigation Form – If any individuals have relevant financial relationships

7. Hanley Center Commercial Support Letter of Agreement – If financial or in-kind commercial support from an ineligible company is being received

8. Promotional Materials – brochure, announcement, and/or agenda for the activity that includes:

9. Evaluation – must ask learners about the changes they intend to make as a result of this activity.

10. CME Certificate Template

Post-CME Activity Materials

For live activities and regularly scheduled series sessions, the following materials should be submitted to Elizabeth Ciccarelli at eciccarelli@mainephysicians.org

within 45 days:

1. Post-CME Activity Report

2. Attendance List

3. Physicians Claiming CME Spreadsheet

4. Evaluations or Evaluation Summary

5. Proof of the Disclosure of the presence and/or absence of relevant financial relationships to learners

6. Commercial Support Materials – submit the following if commercial support was received from an ineligible company:

Enduring Materials

Enduring Materials are those resources that can be accessed at anytime by a learner.  The website from which they are accessed must meet specific criteria.  If enduring materials are created from the recording of a live activity, it must be approved for CME as both an enduring material and a live activity.

Enduring Materials must submit a PDF copy of the landing page or provide a link to the landing page from which learners will access the material.  The Landing Page must meet the following requirements:

  • Be free from advertisements
  • Provide instructions to learners on how to access the material and how to earn credits
  • Include the Joint Providership Statement, AMA Credit Designation Statement, and Opioid Prescribing Education Statement (if applicable)
  • Include the Disclosure to Learners
  • Have Bibliographic Resources for learners

Post-CME Activity Materials for enduring materials are submitted on a quarterly basis in January, April, July, and October for the previous 3 months.  The following materials should be sent to Elizabeth Ciccarelli at eciccarelli@mainephysicians.org:

1. Quarterly Enduring Material Report Form

2. Evaluations or Evaluation Summary

3. List of Learners who completed the enduring material

4. Physicians Claiming CME Spreadsheet

CME for MOC

As an Accredited CME Provider, the Hanley Center can approve activities for Maintenance of Certification (MOC) for the following Specialty Boards:

  • American Board of Anesthesiology
  • American Board of Internal Medicine
  • American Board of Orthopaedic Surgery
  • American Board of Otolaryngology – Head and Neck Surgery
  • American Board of Pathology
  • American Board of Pediatrics
  • American Board of Surgery
  • American Board of Thoracic Surgery

To offer MOC with a CME Activity, additional requirements must be met and a CME with MOC Activity Application Form must be submitted in place of the CME Activity Application.

To report MOC, the date of birth (MM/DD) and Board ID number must be collected from participating physicians.

Faculty Development Credit

The Hanley Center offers Faculty Development Credit for physicians for the learning that occurs from the preparation of a live, original CME presentation.  View the following guide to learn more and submit the Faculty Development Credit Application to apply for this credit.

CME Passport

CME Passport is a free centralized web application where physicians can create a personalized account to view and generate transcripts of their reported CME credits and search for CME activities.

The Hanley Center is able to report credits for physicians participating in CME Activities approved by the Hanley Center and who grant permission to do so.  All Joint Providers are required to request this permission from their learners on the evaluation form or through a consent form.

The CME Passport Flyer can be distributed to learners to provide more information regarding this application.

A CME Provider Passport Mark can be included on promotional and educational materials intended for learners.

For More Information

A complete description of the activity approval process and requirements can be found in the Hanley Center Guide to the CME Activity Approval Process.  

If you have additional questions about Joint Providership, the activity approval process, or materials to submit, contact Elizabeth Ciccarelli, the Director of Continuing Medical Education at eciccarelli@mainephysicians.org.